Thanks to modern project management software, information management can be carried out in a targeted manner in large projects. This is particularly beneficial when large amounts of interdependent information come together, as is the case with project management in plant engineering for example. Due to the great complexity of many such projects, information control via project management software has proven itself as a vital tool for influencing the flow of information. The goal is to ensure that project participants only have access to as much information as is relevant to them at any given time. This way, the focus is sharpened on what is genuinely important and all tasks are clearly distributed.
Designing information management with project management software
Ideally, project management software is the central hub where all information about a project converges. Information management is therefore of central meaning here – or in other words: there are good reasons why not everyone should know everything. One of the most significant is that service providers are often involved in the project process and have access to the project management software. Accordingly, sensitive data should remain hidden from certain users. Correspondingly, suppliers naturally only receive data that is relevant to their own project schedule as well. Cooperation thus remains possible.
At the same time, information management is an excellent way to specifically improve employee performance. Too much information can lead to a loss of focus or to the information that is actually relevant for a task or position being lost in a glut of data. With a targeted distribution of assignments and consequently associated rights, it is possible to direct the flow of information to individual participants and to accentuate it accordingly.
Information management in the project management software COMAN
In the COMAN project management software, information management is regulated via individual accesses. For example, a distinction between employees, suppliers, partners, and clients can be made. The various contributors are given access to the information that is essential for the execution of their individual tasks. This complex network is controlled by the Manager, the heart of COMAN. Here it is possible to set up roles and rights for all participants. Guest accesses can be created likewise. Since the manager is primarily intended for key users, administrators, and project and site managers, this keeps the ultimate responsibility in the right hands. As all information about the project converges in COMAN from different sources, the correct saving and distribution is a crucial step for optimized information management.
Ultimately, with information management it also helps to establish distinct rules for communication. For example, how do you communicate within the team or when certain events occur? In this context again, COMAN offers a remedy with its product world consisting of various apps for different tasks, such as quality assurance and progress recording. Completed or missed goals are clearly distinguished, thus providing a reliable status of the project at any time. In addition information can be sent directly and unerringly from the project management software to the right place. This is a major advantage over less structured methods, for example whitin defect management in plant engineering.
This reliable communication chain ensures that information is compiled correctly and distributed to the right recipients. Regulated information management should be a mandatory requirement for project management in plant engineering – and in COMAN it is a reality, even today.