Success factors in project management: managing large projects successfully

Success factors in project management are important conditions whose targeted consideration can contribute to the efficient handling and successful completion of (large) projects. Depending on the industry, the factors may vary in individual cases, but in general it can be said that above all good organization and communication contribute to the successful completion of projects. Ideally, then, a functioning structure can be built on these pillars, making project management significantly more efficient.

Success factor 1: Define project with clear goals

The first important success factor for a project is the establishment of an ultimate objective. In mechanical and plant engineering, this usually involves a concrete completion date or commissioning. To create a clear structure, the overall project can be broken down into intermediate goals. Furthermore, the objective can be expanded to include additional goals, which can also be performance-related - for example, the smoothest possible execution. Above all, it’s important that all project participants know which goal they are working towards next and as a whole.

If this is not clear, for example, the question "Which activity has priority at the moment?" cannot be answered clearly. This also increases the risk that work that is important for further progress will not be completed on time or will not be completed at all. This coordination of due dates and priorities is a decisive factor, especially in complex technical projects, such as those frequently encountered in mechanical and plant engineering. If an error in this area only comes to light shortly before or even after the due date, this can mean that work suddenly has to be done at a very fast pace. This affects both the quality and the motivation of those involved.

In COMAN, thanks to the innovative Smart Objects solution, employees can immediately see which construction steps have been completed, are behind schedule, or cannot be processed at all at the moment due to problems. For this function, COMAN uses data from various sources through interfaces. Priorities can thus be distributed and made visible much better in the course of a project.

Success factor 2: Support project management with a clear distribution of roles

Another success factor for project management is the clear distribution of roles. In large projects involving dozens or hundreds of employees, a clear hierarchy must prevail. It is therefore essential to clearly distribute roles, including the responsibilities and privileges they entail. COMAN provides important support by also bringing project participants from outside, such as suppliers, on board. This strengthens the opportunities for collaboration and ultimately also coordination on the construction site.

Success factor 3: Coordinate project communication

Closely related to the second success factor, communication in general must also be taken into account in the project. This applies at and between all project levels, so that misunderstandings can be ruled out as far as possible. Here, a well-coordinated team that has already gained experience with modern project management, as well as the software solution used, can be a great help. If the communication channels are clearly defined, this automatically increases efficiency and notifications are more likely to lead to the desired result, while undesirable developments can be found and rectified more quickly.

Success factor 4: Support project management with resources

The correct distribution and use of resources is an enormously important success factor for project management, especially in larger projects. This ranges from the availability of personnel to the distribution of working hours and can also be influenced by unplanned events, such as schedule delays on an important assembly. A project with incorrect prioritization of available resources will sooner or later be less successful than a project in which these factors are better matched and utilized. These results, for example, in a lower error rate and thus better quality of work. COMAN approaches management in such situations primarily with the LoP app, in which defects can be tracked and processed. The focus is on the early detection of defects and their systematic processing. General schedule delays can be detected and assessed within seconds thanks to COMAN's visual approach - regardless of the size and complexity of the project.

Making project management software a success factor

As already indicated, the selection of the right project management software is of great importance for a project. In this way, the software itself even becomes a success factor for a project by meaningfully supporting the other factors and providing employees with clear goals, facilitating the distribution of roles or specifically steering communication in the right direction. The COMAN product world divides up tasks in a meaningful way and provides, for example, special applications for reporting project progress or for defect management.

COMAN is the catalyst for the success factors in your project!